How to hold a chase-the-ace style lottery

You'll find here key conditions everyone must follow when holding a chase-the-ace style lottery in Yukon. 

Familiarize yourself with these before you apply for a licence. This will help you understand the legal requirements that come with holding this kind of gaming event.

If we approve your application, we'll send you a complete list of terms and conditions with your licence. 

You should also refer to the Lottery Licensing Act Regulations.

Get a licence

• Ensure you have a licence before you hold a chase-the-ace style lottery.
• You must hold your chase-the-ace style lottery so that it meets:
  • your licence terms and conditions licence; and
  • Lottery Licensing Act Regulations. 
• You must display your licence and its terms and conditions in a prominent place at the venue.
• You must provide a copy of your licence and the terms and conditions to anyone who asks to review these.

Ticket sales

• You can sell tickets to non-Yukoners who are physically present in Yukon and will be in Yukon for the draw.
• You cannot buy tickets if you're:
  • directly involved in selling tickets; or
  • conducting the initial or jackpot draw.
• The licence holder must not give away or buy any unsold tickets

Advertising

• All ads must include the licence number.
• You must not advertise outside Yukon.

Allocation of money from ticket sales

You must allocate money from ticket sales for each specific raffle as follows:

• 20% to the winner of the initial draw;
• 30% to the accumulating jackpot; and
• 50% to the licence holder.

You must deduct all expenses, including licence fees, from your licence holder's share.

The draw

A player must be present at a draw to claim the prize and play the jackpot game.

Before the draw

You must announce the day’s initial prize amount and the jackpot amount before the draw.

During the draw

• You must visually record each draw.
• Keep the record of the draw for at least 1 year.

After the draw

After you draw the winning ticket:

• you must announce the winning ticket number at least 3 times within 15 minutes; and
• if no one comes forward within 15 minutes, draw another ticket until there's a winner who's on site.

You must award the initial prize on every day a draw takes place.

 

Jackpot game

• The winner of the initial prize must be allowed to play the jackpot game.
• Before the jackpot draw, you must show that the winning card is in the deck, and then shuffle the deck for the draw.
   

If the winning card is drawn

1. The jackpot prize is awarded to the winner.
2. Your lottery ends.

If the winning card is not drawn

1. The drawn card is recorded.
2. The card is destroyed.
3. You must show that the deck still contains the winning card before securing it until the next draw.

Interim financial reporting

• You must account for all money received from the sale of lottery tickets.
• Download the chase-the-ace final reporting documents and tracking sheet.
• You must submit your interim financial report and a tracker sheet every 3 months while you're running your lottery.

Proceeds

1. You must first pay all prizes and allowable expenses for running your lottery scheme.
2. The money that remains makes up your gaming proceeds.

Handling and use of proceeds

• Deposit your organization’s 50% of ticket sales into your organization’s bank account.
• You must only use cheques to make payments from the 50% portion held in the bank account.
• Only spend the lottery proceeds on the purposes set out in your licence.
• Keep the proceeds in your organization’s bank account until your organization spends these on the purposes set out in your licence.

Ending your game

Your lottery and licence end when the specified winning card is drawn. You can also end your lottery using your termination plan. You can use the plan if:

• the jackpot reaches the maximum;
• we tell you to because we've determined that ending the lottery is in the public interest; or
• any time your organization has decided to put your termination plan into action.

Notify us within 1 business day if:

• you use your termination plan to end the lottery;
• someone wins the jackpot; or
• you're unable to comply with the Lottery Licensing Act Regulations, or the terms and conditions of your licence.

After holding a chase-the-ace style lottery

Follow these terms and conditions after you hold your lottery. Always refer to your licence for additional terms and conditions.

Payment

1. Calculate the remaining portion of your licence fee. This is 1% of your lottery’s total ticket sales.
2. Submit the remaining portion of your licence fee to Professional Licensing and Regulatory Affairs:
   In person: 307 Black Street, 1st floor in Whitehorse. Our office is open Monday through Friday from 8:30 a.m. to 4:30 p.m.

Final reporting

• Download the chase-the-ace final reporting documents and tracking sheet.
• Submit the required reports within 30 days of your licence ending:
• You must provide proof proceeds were spent on the uses of proceeds approved in your licence.
• If you were approved to use proceeds toward travel, you must also submit either a:
  • charitable gaming individual travel financial report; or a
  • charitable gaming travel financial report.
• If proceeds have not yet been spent, every 6 months you must provide a bank statement showing a balance of at least the amount of the unspent proceeds. You must continue to do this until all proceeds are spent.
• If we conduct an investigation, you'll have to provide additional reports, and your visual recordings of the draws.

Record keeping

Keep all records for 1 year after your licence ends, including:

• all financial documents;
• unsold tickets;
• tickets stubs used in draws;
• any related receipts;
• your visual recording of the draws; and
• any other records related to your lottery.